Switching to a new DMS? Often it is accompanied with a complex and unpleasant migration process. Because, of course ‘the old data’ needs to be migrated to the new environment. Your organization might have millions of documents saved with corresponding metadata and many authorizations. How do you ever phase out the old system? Practice shows: switching from one system to another is time and money consuming, and does not guarantee that all content is included in the transfer.
MY-LEX® handles this differently. Instead of a complicated migration process, we simply use Enterprise search technology. Such an approach is also called ‘freezing’ the old system. With the aim to completely eliminate the old system from the application landscape. Whether you would like to migrate from or to known government systems such as Corsa, Decos, Verseon, Zaaksteem.nl, GreenValley or Mozard, all information will be taken over by MY-LEX®. Data will be properly stored in open format, after which ‘old content’ will be disseminated in the new environment. ‘Migrating by indexing’ is the motto!
After all content and metadata with the corresponding access rights and authorizations have been migrated to the new system, the old system can be completely phased out including licenses and maintenance. This will result in a massive cost reduction for the organization. Indeed, the management burden of systems to be out-phased, disappears completely with this.
In response to a number of requests from our users, an extension module has been developed to enable municipalities to easily phase out old systems containing the source data that should be saved.
For more information or a demonstration, please feel free to contact us!